Allocate by priority
Split your rental budget into three buckets: structural (tents, flooring, staging), experiential (furniture, lounge décor, lighting), and contingency (10–15%).
Decide which bucket can flex if your guest list changes so you know where to reallocate quickly.
Ask for transparent quotes
Request itemised proposals that list install labour, transport, breakage, and overnight security if applicable. That detail prevents last-minute invoices.
Compare apples to apples by asking each vendor to quote identical tent sizes and material finishes.
Budget for Nairobi realities
Include generator fuel, council permits, and post-event cleaning if you are hosting on a private property.
If rains are expected, set aside funds for walkways or extra flooring so guest comfort stays intact.